Call, Second, Discuss and Vote on Motion
Call Meeting to order at 06:30pm at the Walters Residence by President Lee Walters
Roll Call: Amy Cichowski, Clay Deaver, Lee Walters

Previous minutes approved.
Old Business: None
New Business:
Special Meeting for discussion and planning of Annual Membership Party.
The Annual Membership Party will be held at the Waikiki Yacht Club on 28 Aug. 2010 form 1600 hrs. to 2100 hrs. (approximately) Clay Deaver to follow up on securing venue and coordination with management.

We will use the Pool Area for our meeting. Drinks and Food will be ordered and paid for by individual members.

Club funds of $500 and donation from Board members will be used to cover John Friday’s airfare from Florida to Honolulu and two nights hotel in Waikiki. Lee Walters to make travel arrangements and coordinate with our entertainer Mr. Friday.

Fund raiser: Warrior’s in Transition. Amy Cichowski. to contact and coordinate with “Warrior’s in Transition”
Use 5013C to solicit donations from corporations. We will sell tickets and have a silent auction to raise funds from these donations. Lee to get the example of the letter used to solicit to Amy C.

Meeting Adjourned : Meeting adjourned at 0745 by President Lee Walters

Call, Second, Discuss and Vote on Motion

Call Meeting to order at 06:30pm at the Walters Residence by President Lee Walters

Roll Call:  Amy Cichowski; Lee Walters; Dean Leidholt; Clay Deaver; Mike O’Shaughnessy and Joe Crocket.
Previous minutes approved.

Old Business:

The 2010 elections are completed and positions are as follows:

Lee Walters                   President

Deane Leidholt              Vice President

Amy Cichowski             Secretary

Nelson Lampert             Treasurer           Volunteered to fill position since there no candidates

Board Members:  Clay Deaver, Joe Crockett, Mike O’Shaughnessy and Jeff Eck

Motion made by Lee Walters to accept election results and seconded by Deane Leidholt.

New Business: 
Discussion held regarding the May 30, 2010 party.  Determined this would be our past Presidents recognition event.  Many ideas for a gift were presented such as: a Koa Paddle, Hawaiian Shark gift and a statue made by one of our club members.  Vote determined the statue would be reviewed “on-line” and a determination by vote after Board members had an opportunity to view what it would look like.
Music for the event:  Lee would arrange to have Chip play for tips and Clay would arrange for Boarderline Boys to do the same.  We will use an I POD for the time live music is not being played.
Venue determined by vote.  Clay will arrange for us to use the Waikiki Yacht Club.  It cost the club 35.00 for use of the Mauka Terrace.  Dean agreed to create flyer to get to Clay to put up announcing our event at the Yacht Club.  Clay will arrange for use of the Yacht club’s sound system.  Mike agreed to sell merchandise during the event. 

Lee purchased business cards, sellable merchandise and secretarial supplied.  Board approved re-imbursement of $128.00 to Lee for those expenses.  Discussed having a Banner for our club made.  Tommy thought we had one and will follow up.
Lee presented a new designed for the club T-Shirts.  Board voted and agreed we liked the new design as the picture on the back was much larger than in previous printings. 
Lee agreed to print out an example of a “receipt” our club may present to any party making a donation to the club; such as something donated for a silent auction.

Discussion held about changing our Phlocking to Saturday.  Discussion determined to try a Saturday at some point in the future. 

The Board approved a “Duck Boat” trip for the June Phlocking.  Lee will follow up on that.
Began discussion of the “Annual Party” to be held in Aug. 2010.  Suggestions for venue:  Picnic Area at the Pearl Harbor for 200.00; JB’s or Yacht Club.  No determination made.  We need an area that will allow us to bring in our own music, charge a slight entrance fee and provide food and beverage service. 
Clay stated he was thinking of making a CD of the musicians we have play for us.  Issue of Royalty Rights presented.

Meeting Adjourned :  Meeting adjourned at 0745 by President Lee Walters

Call, Second, Discuss, Vote on motion

Call Meeting to order 7:35 PM @ USCG HIDEAWAY CLUB

 Roll Call –Pres.-Tommy Bullard, Sec.-Lee Walters, Board Members, Deane Leidholt, Amy Chichowski, and member Joe Crockett

 Reading of the Minutes-Provided by Lee Walters (Minutes Accepted)

Officer Reports-Treasurer Reports $2191.17, prior to Hawaii GET taxes being paid.  After taxes paid balance will be $1027.96.

 Committee Reports-

 Pau Hana Charity/Community Service Coordinator Amy Chichowski delivered $100 worth of food items to Hawaii Food Bank after our March Social at the Waikiki Yacht Club.  Much thanks to member Clay Deaver for organizing the event and providing our club access to the Yacht Club.

Old Unfinished Business:

 Deane Leidholt Coordinated Making of Membership Tags, All Tags Made for current members and he will continue to make the new tags as needed.  He has been reimbursed for the second batch of tags sent out and will make badge for entertainer John Canizzarro.  Stickers showing continuation of membership each year will be given out at meetings, or mailed out upon request.

Continue Bob Buttworth’s services for club website.

Pau Hana Club point system ongoing, maintained by club secretary and added to by-laws.  Points will be used to determine eligibility for club concert tickets and special event tickets at JB’s at the Beachcomber.

Club accounting is up to date with Federal, State Taxes filed this month.

Pau Hana Parrothead Club Incorporation Completed with the club receiving our Federal Non-Profit status this month.

 New Business:

 Motion made by Lee Walters to change club due cycle from Jan 1 –Jan 1 of each year.  Anyone joining after July of each year will have upcoming year’s dues prorated/discounted.  Seconded by Deane Leidholt and passed.

Member Joe Crockett has volunteered to be a sitting board member until upcoming elections to fill one of several vacant spots.  Motion made by President Tommy Bullard to accept Joe as member, seconded by Amy Chichowski and carried.

Board Member Amy Chichowski suggested that we purchase a receipt book to be used for club donations now that we are a Non Profit Club.  Also point made that we should have an official club letterhead made using current club logo.  Secretary Lee Walters will pick up a receipt book and look into having a club stamp designed.  Board member Deane Leidholt will check into designing a club letterhead.

Club Secretary Lee Walters will have more Pau Hana business cards made at printing shop in Kapolei with same design as last year.  Motion made by President Tommy Bullard to use club funds to make cards, seconded by Deane Leiholt and carried.

Monthly club phlockings will continue the last Sunday of each month, but location my change from month to month.  The upcoming April Social will be back at Jimmy Buffett’s at the Beachcomber on April 25^th 3-6pm.  May social will be back at Waikiki Yacht club if the venue is available to us.  Live music will be provided as available.

A June Duck Boat trip or Waikiki Catamaran trip will be planned, date to be set at upcoming meeting.

Elections 2010:

Elections have been deleted from normal February timeframe until April, due to military members Tommy Bullard and Fred Becker not receiving orders until this past month.  Tommy will be leaving the club for several years for Kodiak Alaska and Fred will be heading back to Florida.  We thank Tommy for his fantastic service over the past years as club President and Fred as well for coming through as a much need board member.

Elections for 2010 will start immediately via email with President Tommy Bullard sending out notice of election and call for nominations on April 9^th.  Nominations will be taken for club President, Vice President, Secretary and Treasurer as well as four board member positions.

            -April 9            Call for Nominations.

            -April 15           Nominations will be published via email to club members and voting will   start.  

            -April 20         Voting will be complete and results posted via email and website.

All members interested in taking part in organizational activates are encouraged to take part, self nominations are encouraged as well.

Next meeting will be held in May.

Meeting Adjourned: Meeting adjourned by President Tom Bullard at 8:45pm.

Call, Second, Discuss, Vote on motion

President Tom Bullard called meeting to order 7:00pm at the Hideaway Club.

Roll Call- President Tommy Bullard, Vice President Rick Thomas, Secretary Lee Walters, Board Member Deane Leidholt.  Members Amy Cichowski and Mike O’shanasy.

Reading of Minutes-Provided by Lee Walters (Minutes Accepted)                                                     Officer Reports-No committee reports

Old Unfinished Business:

Deane Leidholt will continue to work on making club ID’s for the member’s who have not received on yet and all new members.  A list will be provided to Deane within the next two weeks by Lee Walters.  ID’s will be created with supplies left over from last year’s batch, stamps for shipping will be provided by the club.

Turtle stickers will be sent out to all members who have renewed their 2010 memberships.

Web service will continue with current provider Mr. Bob Butterworth.

Pau Hana Point system in place and bylaws amended.

Pau Hana Club member Ms. Jeanne Mann of San Diego will be filing club Federal, State and GE Taxes for 2007, 2008 and 2009.

Treasurer Report:

Submitted by Lee Walters:   $2056.72 in Pau Hana Club account at Central Pacific Bank.  Majority of 2009-2010 dues collected.

New Business:

Linda Porter has resigned as club Treasurer and Kymberlee Tabitt has asked to be removed from the board related to her move to California.  Mahalo to both for their time and service.

Amy Cichowski has volunteered to sit on the Pau Hana board in place of the seat vacated by Kymberlee Tabitt .  Motion to accept Amy on the board made by Pres. Tommy Ballard, seconded by Deane Leidholt and carried.  Amy head up the charity/community service committee.

Charity functions/parties for the year 2010 will be as follows:

            March Party:              Hawaii Food Bank

            Memorial Day:           Aloha United Way/School Supply Drive

            August:                       Annual Membership Party/Casino Night

                                                Beneficiary to be named.

            December:                  Christmas Party Hawaii Humane Society

            Potential also for 1-2 Duck Boat trips or a Waikiki party sailing cruise.

Monthly social gatherings will also continue at Jimmy Buffett’s at the Beachcomber, outside dining area on the last Sunday of each month at 3:00pm.  Except those months in which previously planned party falls on the last week.  Officers will work with Jimmy’s staff to allow live entertainment provided by various club members.  Officers/Board Members will each pick two Sunday’s during the year to attend socials.

Yearly Membership Packet and dues submitted to PHIP by President Tommy Bullard.

Quarterly club business meetings will be held during the months of April, July and October of 2010.

Yearly membership dues cycle will remain Sept 1-Sept 1…all new members each year will have their first years dues prorated at renewal.

Elections for officers will be held the first week of March 2010, current officers retained until elections.  Lee Walters will continue to maintain checkbook, club ledger until Treasurer is elected.  Notice for nominations will be sent out via email notice the first week of February 2010.

Meeting Adjourned:   Meeting adjourned by President Tommy Bullard at 8:00pm.

Call, Second, Discuss, Vote on motion

Call Meeting to order 3:30 PM @ Cha Cha Cha’s

 Roll Call –Pres.-Tommy Bullard, Sec.-Lee Walters, Board Members Jeff Eck, Deane Leidholt, and Fred Becker

Reading of the Minutes-Provided by Lee Walters (Minutes Accepted)

Officer Reports-Treasurer Reports $2110 Prior to Annual Party expenses

Committee Reports-No committee’s reports

Old Unfinished Business:

Deane Leidholt Coordinated Making of Membership Tags, All Tags Made for current members and he will continue to make the new tags as needed.  He has been reimbursed for the first batch of tags sent out.

Pau Hana Parrothead Club Incorporation and Taxes:

• Portions of the paperwork have been resubmitted by Sandy Meehan, and we are awaiting news from IRS on approval of Non-profit Status.
• Taxes will be completed after Club Incorporation

Website has been completed, and all officers are welcome to meet with Mr Bob Butterworth next week for Web Training. 

Secretary Lee Walters will add new point system into the Pau Hana Parrotheads By-laws and e-mail copy to officers and board members for final approval.

New Business:

Nelson Lampert has requested to resign as a Pau Hana Parrothead officer.  Motion made by Pres. Tom Bullard to accept resignation, motion seconded by Jeff Eck and carried.

Mrs. Linda Porter has offered to take over duties of treasurer from Nelson Lampert and Lee Walters.  Motion made by Pres. Tom Bullard to accept Linda’s nomination to carry out duties of Treasurer until next election, motion seconded by Deane Leidholt and carried.  Lee Walters will deliver account info, records and club checkbook to Linda next week.

Mr. Fred Becker has volunteered to sit on the board in place of the seat vacated by Linda Porter.  Motion to accept Ed on the board made by Pres. Tommy Bullard and seconded by Secretary Lee Walters and carried.  Fred will focus and community activities and Charity work.

Pres. Tom Bullard made motion to make final payment to Mr Bob Butterworth of HawaiiWebDesign’s for website construction and 1^st year’s maintenance.  Motion seconded by board member Deane Leidholt and carried.

Motion made by Sec. Lee Walters to require all members to pay yearly dues by September 1^st, all those having paid after June 1^st 2009 will have fee’s waived.  Dues paid by new members between Jan 1^st-June 1^st  2009, will be prorated.  Linda Porter has offered to calculate the prorated dues.  Motion seconded by Pres. Tom Bullard and carried.

Future Club Events, Business Meetings, and Phlockings:

Habitat for Humanity volunteer day may be set for some date this fall, Fred Becker will investigate.

International Marine Debris/Reef Cleanup day on Sept 19, Russell Grimshaw will email club more info and Fred Becker will help coordinate:  

• Sept 19th, 2009  

Monthly Phlockings: Last Sunday of every month at Jimmy Buffett’s at the Beachcomber will continue to be held but will start at 3pm in coordination with Happy Hour…

Meeting Adjourned: Meeting adjourned by President Tom Bullard at 4:15pm.

Entertainment provided by Chip Cathey and John Cannizzaro.  Pupus provided by the Pau Hana Parrothead Club, with 27 members in attendance and six new members recruited.  Thank’s Jeff Eck for the great job of MC’ing and selling shirt’s and memberships. 

Also a big Mahalo from Aloha United Way for $150 in school supplies donated by our Chapter.